Business Support Executive

Role: Business Support Executive
Brand: Surfing Queensland
Location: Gold Coast, QLD
Summary:

In this role, you will be responsible for the management of a variety of business support services, event assistance, administration and support to the CEO. The main responsibilities include but are not limited to:

Office Support – operating as the face of the company you will be responsible for:

  • Meeting and greeting visitors, guests and taking all calls
  • Administration support for events and entries
  • Updating and maintaining sponsorship proposals and agreements
  • Implementing an electronic filing system
  • Administration support for receipting, banking, mailing and other general office duties.
  • Maintain and update Surfing Queensland’s online content management system

Member & Project Support – Surfing Queensland is run for our Members, Clubs and Surf Schools as such you will be required to:

  • Champion and lead the adoption of our member portal including reporting, problem solving, attending regular meetings
  • Provide administration support for memberships, coaching and judging accreditations
  • Provide high level support to all clubs and surf schools
  • Liaise with other state bodies to ensure a smooth outcome for all
  • Co-ordinate project-based work and research, including fundraising activities
  • Assist with coordination and finalisation of external documentation
  • Distribution of information to all members and corporate partners

Executive Support

  • Administrative support to the CEO including diary management and travel booking.
  • Liaising with high level clients /stakeholders /government / Board members and internal staff
  • Board support including preparation of agendas, minutes and following up action items
  • Communication (written and verbal) with key stakeholders, including meeting, greeting and accommodating clients and visitors
  • Preparation for CEO meetings including agenda’s, notes, presentations and minutes
  • Regular status reports for projects and tasks
  • Email correspondence on behalf of the CEO as required.